The Finance and Operations Manager will be the primary focal point for all financial and administrative matters. S/he will be responsible for financial management, accounting, human resources, procurement, logistics and administration of the office.
Role and Responsibilities
Oversee all project financial transactions, including deposits, receipts and vouchers for payment disbursements.
Develop monthly cash projections for the project’s financial needs for procurement, project activities, payroll, subcontracts, maintenance and repair services, staff travel, and cash needs.
Prepare monthly financial expense reports and cash and bank reconciliation statements.
Oversee human resources management in compliance with local laws and practices.
Support project recruitment, hiring and personnel management in accordance with internal policies and local laws.
Support project procurement needs, including selection and negotiation with vendors and the management of subcontractors on the project.
Ensure procurements are in compliance with internal policies and with USAID rules and regulations (AIDAR & FAR).
Review and verify Purchase Request Forms (PRFs) and Purchase Orders (POs), ensuring adequate funds, expense authorization, supporting documentation, accuracy of amounts, and control over payments.
Develops, manages and implement necessary office policies.
Maintains current standing with all mandated tax liabilities and organization registrations.
Reviews and prepares as necessary country activity travel advances, processes travel claims and works with country program staff to resolve accounting related issues.
Lead all project finance and operations, including general administrative processes, financial management, procurement, accounting, and logistics.
Advise project team on financial and operations-related matters.
Supervise and train other project-based administrative, finance, and procurement, staff.
Qualifications and Education Requirements
Bachelor of Finance/Accounting, or local equivalent, from a University.
A minimum of ten (10) years of continuous experience in related field.
Proficient in Microsoft Office Applications including Word, Outlook, Excel, and PowerPoint.
Familiarity with FAR and USAID regulations, particularly for procurements.
Strong communication skills in both English and Vietnamese (oral and written).
Preferred Skills / Qualifications
Certified Public Accountant, Master of Business Administration or Project Management Professional Certification, or local equivalent.
Experience with USAID-funded projects.